Legal Question in Business Law in California

Fellow lawguru attorneys - ethics query:

Dear fellow lawguru attorneys - ethics/law practice query for you all (Calling the State Bar tomorrow, if they're around, for their take but if there is no ethics opinion on point, they won't have anything to say):

May I, as a California attorney, in a transactional setting, legally and ethically refuse to provide clients with editable, Word format documents? That is, as opposed to hard copies and/or PDFs. Obviously, if provided, there is little stopping a client from posting what they will call a ''form'' online, making their own changes to it with horrific legal consequences, or sharing it with all their friends with ''similar'' legal needs. On the other hand, arguably, it's part of the client file and they therefore have a right to it (but in a specific format?). Does your analysis change if they sign a retainer agreement agreeing to this policy ahead of time? Thanks for your thoughts.


Asked on 12/23/08, 10:30 pm

2 Answers from Attorneys

Joel Selik www.SelikLaw.com

Re: Fellow lawguru attorneys - ethics query:

What a great question.

At first blush the answer is it is your work product and they are only paying for, and their file is only the product. But, if you compare it to, for example, discovery, the electronic form may be required to be produced.

I ran a quick search, but could not find anything that I am certain is on point (see Rutter on Professional Responsibility Chapter 10 (there is some opinions saying attorneys impressions belong to client, and some say it not have to be provided to client-10:317). There is a section that DOES SAY electronic date must be provided, 10:319.5, but I am not sure it is exactly on point: "2) [10:319.5] Includes computer (electronic) files: On the client's request, a terminated lawyer must promptly release to the client electronic versions of e-mail correspondence, pleadings, discovery requests and responses, deposition and exhibit databases, and transactional documents. [Cal. State Bar Form.Opn. 2007�174; see also New Hampshire Bar Ass'n Ethics Opn. 2005�06/3; Ill. State Bar Ass'n Ethics Opn. 01�01, 7/01]"

I would be interested in learing any cites the Ethics research people at the State Bar provide.

Regards,

Joel

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Answered on 12/24/08, 1:15 pm
Jonas Grant Law Office of Jonas M. Grant, A.P.C.

Re: Fellow lawguru attorneys - ethics query:

State Bar Ethics opinion - http://www.calbar.ca.gov/calbar/pdfs/ethics/2007-174.pdf - but it is steeped in the language of termination of employment in a litigation setting. For a transactional attorney, when or if the attorney has been terminated at all is not always so clearcut (e.g., the project is over, but the client doesn't say, 'you're fired, we're never using you again, give us our file' - instead, he says, 'thanks' perhaps to come back one day for more work, or perhaps not).

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Answered on 12/24/08, 3:14 pm


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