Legal Question in Consumer Law in Virginia

I have an email from an event facility that offered the venue+tent+cake for a 200 person engagement party. When we signed the contract we gave the date of the event (November), but left the time "to be determined." We later set the event to begin at 5 pm and conclude at 11pm to abide by the required completion by midnight. Now she is saying that she did not know it was a fall evening event and she cannot sit 200 people in the tent she planned to give us (the dimensions were not in the contract or email,only venue+tent for 200). Because we are asking her to abide by her quote, she is inviting us to find another location with refund except for $500 she paid for the cake to her subcontractor. Are we liable for this amount since we contracted directly through her and she is asking us to move on? Can we hold her to the email+contract terms? We also have a wedding booked at the same location 8 months later. For the wedding, she says that if we will lose the deposit "should we choose to cancel" (that part is written in the contract). On the other hand, the time we indicated on that contract, and to which she has not objected, was 6:30 pm--this time would have us finish 30 minutes after the midnight closing, but we had understood it would be okay and that we simply needed to pay an additional fee to go beyond midnight (that regulation is not written anywhere and we are disagreeing on what was said). Does the fact that she accepted the contract mean that she is contractually liable for that start time as well?

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